CAD Manager's Newsletter (#417)

13 Nov, 2018 By: Robert Green

Why Data Management Still Matters

In a modern CAD environment, procedures for organizing and preserving your company's data sets are more important than ever.

Back in the early days of personal computers and networks, it became obvious that letting users store CAD files wherever they wanted to — with no rules or procedures — resulted in chaos. Users saved over others' work, revisions were lost, files were inadvertently deleted — you name it and it happened. As a result, it became clear that a data management strategy would be required, and very soon a plethora of computer tools became available to manage CAD files.


Fast-forward to today, and we find ourselves in an environment where CAD files can be on computers, phones, cloud servers, tablets, etc., yet data management is left largely to chance.

In this edition of the CAD Manager's Newsletter, we'll explore some strategies that will allow you to better secure your data based on the new infrastructures we all have to support in our CAD environments. Along the way, I'll also make some recommendations for action items you can use with your IT and senior management to help them understand why data management for CAD is something the CAD manager should be involved in. Here goes.

Starting at the Beginning

No matter what type of company you work in, all CAD managers must deal with these basic truths:

•  A great deal of new and revised CAD and building information modeling (BIM) data is produced each year.
•  Data sets are more complex than just CAD files, which means you'll manage more editing and viewing tools than ever.
•  All that data won't manage itself.
•  The longer you put off good data management practices, the worse the mess becomes.

Of course, the data you manage is mission-critical, and losing all that data would mean massive amounts of rework and financial loss, right? Simply put, if you don't have a data management strategy in today's digital CAD environment, your company has a serious data loss liability. As a CAD manager, it may not be in your job description to create a data management strategy, but doesn't it seem reasonable to spend some time thinking about it?

Recommendation No. 1: Make sure your company understands the risks of not having a solid data management plan for your CAD and other design files. Communicate that danger to users and management alike, so everyone is on alert. Should the worst ever happen, at least you'll be on record as having sounded the alarm.Read more »

Tools and Resources

Autodesk University Sessions Available Online
Selected sessions from Autodesk University 2018, being held through November 15 in Las Vegas, Nevada, are available via livestream and on-demand recordings. The sessions are free to any interested parties, whether or not they are registered attendees of Autodesk University.

What's New from Our Sponsors

See if AutoCAD Is Still Your Best Choice

See if AutoCAD Is Still Your Best Choice
From Bentley Systems: If you are ready to move beyond drafting to use design and modeling software you can own, from a stable and growing software provider, download our white paper on the benefits and realistic considerations for making a switch. Read more

Boost Profit Margins with Design Collaboration

Boost Profit Margins with Design Collaboration
From Autodesk: Download our free eBook to learn how BIM is impacting design professionals and how the most profitable firms are extending their Revit investment with the cloud to get ahead. Read more

BIM 360 Design Customer Spotlight with Stantec

BIM 360 Design Customer Spotlight with Stantec
From Autodesk: Join Adam Peter, Autodesk Customer Success Engineer, as he journeys with Stantec's Robert Manna talking about all things BIM 360 Design. Walk through the collaboration, coordination, and communication challenges that a firm like Stantec typically faces on projects and see how they use best practices in BIM 360 Design to overcome them. Register for the webinar

Collaborate on Revit Models Anytime, Anywhere

Collaborate on Revit Models Anytime, Anywhere
From Autodesk: Watch this short video to learn how BIM 360 Design allows distributed project teams to collaborate in real time on multidiscipline Revit models with anyone, anytime, from anywhere in BIM 360 Design. Eliminate costly delays, maximize your talent pool, and reduce friction from disparate collaboration solutions. Watch the video

Intro to BIM 360 Design

Intro to BIM 360 Design
From Autodesk: Watch this on-demand webinar to learn how BIM 360 Design helps you collaborate on Revit models anytime, anywhere, with the cloud. In this webinar, we introduce BIM 360 Design and deep dive into a demo of its main features and workflows. Watch the webinar

What's New at

AutoCAD Video Tips: Take Control of Your AutoCAD Options!
The AutoCAD Options command controls so many different important elements of AutoCAD — and it can be accessed in a variety of ways (with slightly varying results). Join AutoCAD tipster Lynn Allen as she shows you the many methods for accessing Options, as well as how to control the specific tab it opens to with the +Options command. Watch the video »

Drones Help Small Team Tackle Big Campus Digitization Project
Skand's application of Bentley Systems reality capture technology provides RMIT University with a new view of its building facades and roofs. Read more »

Backed by a New Big Brother, Bricsys Eyes a Bigger Piece of the Pie
Bricsys's pursuit of DWG-based CAD users will get a boost from an acquisition by Hexagon. Read more »

About the Author: Robert Green

Robert Green

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