Follow this self-assessment to help you strategize your software contingency plans.
We’ve all experienced a safety talk when waiting for our plane to take off, right? Despite the information you ignore — I mean who doesn’t know how to buckle a seat belt — there is one critical piece of advice in that speech where they tell you to, “locate the nearest exit in case of an emergency evacuation,” that always catches my attention.
If we think of our CAD software as the aircraft that our data flies in, then doesn’t it stand to reason that we may need an emergency data evacuation from our CAD software? And, in that case, wouldn’t knowing your exit strategy be a great thing to plan in advance? In this edition of the CAD Manager’s Newsletter, we’ll lead you through a self-assessment so you can plan your exit just in case something bad were to happen. Here goes.
Image source: robepco/stock.adobe.com.
You Could Get Stuck
You sit down to work and log into your cloud-based CAD tool at the software vendor’s server, perform some edits, then save your proprietary CAD file to a cloud-based server. So far so good, right? But, let’s now ask yourself the following questions: If the software vendor’s web site is down, how can I log in to make edits? If the cloud-based server is offline, can I retrieve my files? And, if the software vendor went out of business, can I access my drawings again? And, finally, what if the software vendor made a big change in license terms or prices that causes me to reconsider continuing to subscribe to their software — would I have any options given the proprietary data formats and system architecture?
I know that for many companies, the decisions about CAD software platforms have already been made and the software purchased, so the company may already be “stuck.” But, before you consider any new technology platform — or blindly continue with your current platforms — you must understand your risk profiles. As CAD manager, it is important for you to understand these risks so your company is aware of them.
Assessing Exit Risk — Data Format and Access
At the end of the day, the only thing any of us produce is data. Be it CAD data, a spreadsheet, word processing, or survey instrument data, the data we create as we do our jobs is the electronic representation of our intellectual property. As such, you need to have a clear understanding of where your data is located, how portable it is, and how you can access it, if need be. Here are some diagnostic questions and points you can assign that will allow you to understand your company’s risk profile. Answer honestly:
Is your CAD data in easy to access formats, like DWG, IFC, STEP, etc.? (If yes, score 0 points; if no, score 2 points; if you have a mix of formats, score 1 point).
Is your CAD data stored locally or on a data server that you control rather than at the software vendor’s server? (If yes, score 0 points; if no, score 2 points; if you have a mix of storage locations, score 1 point).
Can your CAD software run on a local machine or is it hosted at a vendor’s web site? (If local access works, score 0 points; if all software is on vendor web site, score 2 points; if you have a mix of software tools, score 1 point).
If your software vendor’s web site or licensing site goes down, can you keep working? (If yes, score 0 points; if no, score 2 points).
Can any cloud CAD data you have be easily backed up to a local machine? (If yes, score 0 points; if no, score 2 points; if backing up is a tedious and time-consuming task, score 1 point).
Now add up your point totals to see what your exit risk score is. Your number will be somewhere in the range of 0 to 10 points which will allow us to draw some conclusions.
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Collaboration: Graphisoft BIMcloud SAAS
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